e-Governance of Mineral Administration (Geology and Mining)

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Registration Name : eINDIA2011/AN/139
Project Category : eGov::Best Government to Business Initiative of the Year
Project Name : e-Governance of Mineral Administration (Geology and Mining)

Details of Applicant :
Name : Vinay Vyasa
Address : Block no 1, 7th floor, Commissionarate of Geology and Mining, Udhyog Bhavan
City : Gandhinagar
State : Gujarat
Country : INDIA
Zip Code : 382011

Details of Project/Implementing Agency :
Name of Organisation : (n)Code Solutions – A Division of GNFC Ltd.
Address : 301, GNFC Infotower, ,Bodakdev,,
City : Ahmedabad
State : Gujarat
Country : INDIA
Zip Code : 380054
Name of the head of Organisation : Mr. J S Kochar
Website : https://ncodesolutions.com/

Brief description of the programme/project/Initiative

  1. (n)Code Solutions, a division of GNFC is the Total Solution Provider for Commissionerate of Geology & Mining (CGM), Government of Gujarat.

  2. (n)Code has offered integrated software development and portal application modules such as e-payment, e-Royalty pass, e-return, Demand Register and other related modules covered in one single portal for stakeholders of Geology & Mining in Gujarat State.

  3. The project offers real time services to mining/quarry leaseholders in Gujarat.
  4. The project has largely covered and implemented Information & Communication Technologyy (ICT) and has tremendous administrative potential.
  5. Using ICT tools, the project has radically transformed the way of working of Mining/Quarry Industry in Gujarat. ICT has created a structure for service delivery, efficiency, effectiveness, transparency, accountability and has paved a way for better governance in mineral administration functions.
  6. Mining business processes are converted into electronic mode for ease of access to stakeholders and thus reducing the human interaction between govt. and stake holders on daily / weekly/ monthly basis.

Why was the project started :
The primary aim was to reduce the human intervention and conversation of old manual processes to electronic process to enhance service delivery such as payment collection, royalty pass issuance, return submission, demand register etc for various stakeholders of geology and mining. The project also aimed at better governance, transparency and hassle free administration.

Objective :
Computerization of Mineral Administration for Commissionerate of Geology and Mining, Gujarat State.
Target group : Mining / Quarry Lease owners, Mineral stockists, Weigh bridge owners, Flying squad, State / Central Govt. Officials
Geographical reach : Gujarat State
Date from which the project became operational : 6 October 2009
Is the Project still operational : YES

10 points that make the programme/project innovative?

  1.  Minimal human intervention
  2.  Automation of old manual govt. process in to electronic mode
  3.  Enhance service delivery mechanism (e-Payment services, e-Royalty pass system, e-Return submission, Demand register, New lease application for Prospecting License / Mining Lease / Quarry Lease / Quarry Permit / Reconnaissance Permit)
  4.  Triplicate Delivery Challan to complete the mineral transportation cycle
  5.  Technology innovation to overcome erratic internet connectivity in remote area
  6.  Barcode based scanning for checking of royalty passes
  7.  Portal development and Information dissemination of geology mining’s GR /Policy / Block notification etc
  8.  Various MIS reports generation from central database
  9.  PKI enabled application for IT Act compatibility
  10.  Platform ready to extend services for mobiles in future

List the 5 achievements of the programme/project?

  1.  Stakeholders covered (Till Sep’11): 1945 Quarry Leaseholders, 255 Mining Leaseholders using ATR, 322 Quarry Permit holders using ATR, 2219 Mineral Stockists, 783 Notified Weighbridge Owners (Registration only)
  2.  Approx. 88087 Online Transactions Received, Approx. 5800000 Passes Generated and Approx. 12500 Returns submitted
  3.  Central administration of mining effectively made possible
  4.  24×7 operations achieved & cost of operations to lease holder decreases
  5.  Various testimonials / appreciation received from Quarry / Mining lease owners such as Larsen and Tubro Ltd, Tata Chemicals Ltd, Gujarat Heavy Chemicals, Dolomite Lease Owners, Banaskantha Quarry Association etc.

List the 5 key challenges faced while implementing the programme/project/initiative :

  1.  Limited Internet connectivity in remote mine locations
  2.  Non tech savvy leaseholders – (n)Code, in conjunction with CGM drew a systematic plan for adequacy of system. To educate the leaseholders about the benefits of e-System, various training sessions were organized at micro level, operational manuals were designed, and demo cases were prepared and presented to stakeholders.
  3.  Irregular power supply in some remote areas especially in mining location from where lessee has to generate the e-Royalty pass as per Mining laws. The leaseholders have an option of portable battery operated Hand Held Terminal (HHT) Devices to generate royalty pass.
  4.  Process reengineering was a challenge as stakeholders were using traditional manual processes
  5.  Capacity building of existing Govt. Staff / stakeholders to familiarize them with the new system.

List the 5 points how can the programme serve as a model that can be replicated or adapted by others?

  1. Application platform is consistent for different instances; hence same platform can be used for multiple clients.
  2. Standardized processes enabled through popular technology for easy replication.
  3. Technology is effectively leveraged to reduce human intervention and hence addresses depleting workforce issue in Govt.
  4. Easy to use technology which can be easily integrated with legacy systems if any.
  5. Smooth data transfer, data collection and data collection expedite the processes


List 5 points to elaborate on the scalability of the programme/project/initiative :

  1. The system is Web based, which enables easy coverage in geographical area
  2. Due to modular approach more processes can be incorporated into the system.
  3. Upgrade of central hardware can easily cater to larger numbers
  4. Higher volume can be catered to by increase in bandwidth and other resources.
  5. With increase in number of processes a wider ambit of stakeholders can be addressed.
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15 Responses to e-Governance of Mineral Administration (Geology and Mining)

  1. Vasant N. Chauhan says:

    I cast my vote for the organisation.

  2. nitin v.kulkarni says:

    I cast my vote for the organisation.

  3. Kamlesh Patel says:

    I give my vote for exellent programming by the organisation, which has reduced man power by labourious job, easy operation, verylow cost of stationery,


    thanks for e-governace of minral administration geology and mining


    e-governace of minral administration geology and mining thanks

  6. kihormistry says:

    we have adopted e-royalty pass system.

  7. kihormistry says:

    e-goverance of mineral administration geology and mining.

  8. Very nice site and well informative.

  9. Vijay Vaya says:

    Very good and well informative site.

  10. Vijay Vaya says:

    Well informative site

  11. Mahendra P Mashroo says:

    Very nice and useful website. Keep it up

  12. Jaswantsinh S Sumania says:

    Khubaj sari web site che.

  13. Paresh Tank says:

    Excellent work of the department and deserves coveted award.

  14. vikramsinh k. zala says:

    e-goverance of mineral administration geology and mining.

  15. sanjay dave says:

    Excellent work of the department that deserves an award