eCity

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Registration Name : eINDIA2011/AN/259
Project Category : eGov::Best Urban ICT Initiative of the year
Project Name : eCity

Details of Applicant :
Name : Guruprasad Mahapatra
Address : Sardar Patel Bhavan Danapith
City : Ahmedabad
State : Gujarat
Country : INDIA
Zip Code : 380001

Details of Project/Implementing Agency :
Name of Organisation : Ahmedabad Municipal Corporation
Address : Sardar Patel Bhavan,Danapith,
City : Ahmedabad
State : Gujarat
Country : INDIA
Zip Code : 380001
Name of the head of Organisation : Mr. Guruprasad Mahapatra
Website : www.egovamc.com

Brief description of the programme/project/Initiative :
With the implementation of e-city, the AMC emerged to be the first Municipal Corporation in India to have a computerized system that facilitated better performance along with better governance. The system has enabled the corporation enhance to deliver better services like birth and death registration, building plan, primary health and education, city cleanliness, water supply, sewage, road, street-lights, parks and garden, etc. to more than 55 lacs citizens of the city. e-city has allowed the citizens access of information of the activities, projects and transactions of AMC at just a click of a button. Citizens can get information of explicit details like their property dues, birth and death records or status of their grievances registered. Information of the infrastructural projects of the AMC, data like tender notices, etc. is easily accessible to public. E-city has been a boon for professionals and businessmen. For example, a builder can simply visit the e-city site and check the status of disposal of building applications. The website also gives discreet online information like the calculation of property tax related procedures and government rules, building rules, regulations, etc.

Why was the project started :
Every citizen, right from birth registration, primary education, primary health, public transport, city cleanliness, water supply, sewerage, road, street-lights, parks & gardens or even for crematorium need to approach the Municipal Corporation. Despite Ahmedabad Municipal Corporation has about 42000 employees, the old system did not equip to process the request of the citizens speedily and deliver the need transparently. Developed countries use Information Technology in all the spheres of governmental activities for speedy and transparent delivery. And therefore it was thought appropriate to leverage the technology to deliver the needs of the citizens efficiently and transparently. The lengthy and cumbersome mechanism involved in storage of information and retrieval of the same for processing had been the main factors for delay and corruption. Therefore e-governance was conceived to eliminate bad practices and provide easy access to all AMC’s information. When the concept of e-governance was conceived it was also decided that AMC employees working in different departments only should be involved at every step of development of e-governance system. Therefore they would own the project and sustain it. The primary objective was to eliminate discretionary human interface in the decision making processes. Therefore pre- determined parameters were framed for every activity and then the system was designed to deliver automatically by the operators in the city civic centers. Authentications at different levels were made to ensure the data protection and updation.

Objective : To leverage the technology to deliver the needs of the citizens efficiently and transparently
Target group : Citizens of Ahmedabad
Geographical reach : 450 Sq. KM of Ahmedabad
Date from which the project became operational : 18 September 2002
Is the Project still operational : YES

10 points that make the programme/project innovative?

  1. Discrepencary Power Taken away and direct involment between Human Being & Information Technology
  2. Transparency to the citizens
  3. Increase in revenue for the Corporation
  4. Easiness to build up on e-Governance infrastructure
  5. Team involvment of employees implementing agency(Microtech IT Systems Pvt. LTD), Administrative Wing & Political
  6. Information & Accountability at the fingertips both for the citizens as well as employees of the AMC
  7. Re-Engineering at all Level reducing the number of steps to final service to the citizen
  8. Paperless Work
  9. Strong Database buildup over the years
  10. Capacity Building – More than 8000 Employees are trained

List the 5 achievements of the programme/project?

  1. International Best Practices 2004, City Civic Centers & E- Governance , Ahmedabad:- A Community Service Revolution, By ICMA ,International City/County Management Association Washington D.C
  2. Govt. of India National Awards for e Governance 2008 Exemplary Horizontal Transfer of ICT-based Best Practice GOLD Award to” E- City “, Ahmedabad Municipal Corporation, e-Governance Department
  3. Ahmedabad Municipal Corporation as the winner of eINDIA 2009 Awards in the category ICT Enabled Municipal Initiative of the Year by Centre for Science Development and Media Studies (CSDMS) (Sep-09)
  4. Number of transactions from citizens increased by 5 times
  5. More than 50% increase in tax collection (from 38% in 2002 to 85% in 2010-11)

List the 5 key challenges faced while implementing the programme/project/initiative :

  1. Employee Resistence, fear of the unknown : By invovlement of Various Documents in implementation viz., URS, SRS, SDD, Flow Charts etc.
  2. Implementing Cost: Even though faced Critics against the implementation of the project, cost of the project recovered within no time
  3. Political Resistance: Educating Councillors about the usage of the system and its facilities
  4. Educating Employees: Time to Time Training sessions to the employees enabling them to make proper use of the technology implemented
  5. Citizen Apathy toward e-Governance : Citizens were given services at the city civic centres

List the 5 points how can the programme serve as a model that can be replicated or adapted by others?

  1. Common Database Approach over all Municipal Corporations
  2. Common Software Solution
  3. Common IT Infrastructure
  4. Common Citizen Charter
  5. Common Website

List 5 points to elaborate on the scalability of the programme/project/initiative :

  1. Implement the same solution across all the departments
  2. Reducing the service level
  3. Online Services
  4. Moving towards open source platforms / domains
  5. Development Coding Standards & Security

Egov Ahmedabad Municipal Corporation

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One Response to eCity

  1. nalin patel says:

    as i citizen, i enjoy the benefit of the project.