ICDS-GMIS (Geo-Graphical Management & Monitoring Information System for ICDS)

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Registration Name : eINDIA2011/AN/238

Project Category : eGov::Best Government to Citizens Initiative of the Year

Project Name : ICDS-GMIS (Geo-Graphical Management & Monitoring Information System for ICDS)

Details of Applicant :

Name : ANNE CHAPPUIS

Address : 1145/A, Road No: 58, Jubilee Hills

City : Hyderabad

State : Andhra Pradesh

Country : INDIA

Zip Code : 500034

Details of Project/Implementing Agency :
Name of Organisation : Women Development Child Welfare & Disabled Welfare Department, Government Of Andhra Pradesh.
Address : L-Block,Secretariat,
City : Hyderabad
State : Andhra Pradesh
Country : INDIA
Zip Code : 500022
Name of the head of Organisation : Ms. Chaya Ratan, IAS, Special Chief Secretary
Website : http://wcdsc.ap.nic.in/

Brief description of the programme/project/Initiative :
GMIS stands for Geo-Graphical Management & Monitoring Information System and aims to provide practical tools to improve the daily functioning of ICDS (Integrated Child Development Services). The system aims to provide more help to the Anganwadis (AWW) so that they can deliver effective services in time to the need-based prioritized person. It helps to monitor the system at all levels effectively with authorized and reliable data being available. The staff can shift their efforts to solving the gaps than identifying the gaps. Ultimately it is a tool to identify gaps at all levels.

Why was the project started :

1. The AWW faces the difficulty to identify the children/ woman at right time who needs services. Since the information is in different registers, she has to refer more registers to identify the gaps and to plan her activities. 2. Consolidation is the tedious and repeating process at all levels for reporting and to review the progress. 3. Since the services are related to health and nutrition, there is a need to track the information at an individual child/ woman wise to alert the concerned staff/ individual at an appropriate time.

Objective :

In the context of universalization of ICDS with quality • To improve the nutritional status and early childhood development among children below 5 years of age. • To increase the focus on outcomes of the ICDS, at all levels. • To improve the efficiency and accountability in monitoring the ICDS through use of technology.

Target group : Mainly Anganwadi Workers (AWWs) and Staff at all levels

Geographical reach : One full district and two revenue divisions in two other districts of Andhra Pradesh.

Date from which the project became operational : 26 March 2011

Is the Project still operational : YES

10 points that make the programme/project innovative?

  1. The AWW at the village level is at the center of the delivery system. Giving her the ability to use computers and information technology empowers the AWW and the Supervisor.
  2. The management tools for her daily tasks is in her preferred language (Telugu)
  3. She is able to enter her data on the laptop.
  4. Use of keyboard is minimized. Only numbers are typed. Choices are made through the click on a specific radio button that allows freedom of movement with mouse.
  5. The system is so developed that data not immediately relevant to the AWW’s work is not collected.
  6. The AWW gets a “to do list” and the same report can be used for her daily activities and data entry format sheet.
  7. Every individual beneficiary can be tracked on the system.
  8. Shifts the focus from only coverage to tracking exclusions, the left–outs, and drop–outs.
  9. Identifying gaps is now less time consuming and the staff can focus on closing these.
  10. The analysis is graphically and spatially presented.

List the 5 achievements of the programme/project?

  1. The AWW is able to enter the data on her own.
  2. The AWW is getting the action plans every month which makes her job easier. The AWW is organizing her work and delivering the ICDS services within the scheduled time.
  3. The Supervisor is getting automatically generated consolidated monthly review reports. Gaps in services are spotted more quickly and hence steps to rectify them are taken during review meetings.
  4. The review meetings are now for organizing and not meant for data consolidation and reporting as done earlier.
  5. The CDPO discovered that vaccination was not done in AWC on Nutritional Health Days. This irregularity was immediately rectified.

List the 5 key challenges faced while implementing the programme/project/initiative :

  1. Working with AWWs of different ages and different levels of receptivity to new things.
  2. Uneven education and literacy levels among AWWs.
  3. Breaking the fear of technology. Replacing the paper registers with laptops
  4. The increased workload of an AWW in the transition period—having to maintain the paper registers while feeding the data into laptops.
  5. Data entry: The data of around 200 families per AWC had to be transferred on to computers by the AWWs.

List the 5 points how can the programme serve as a model that can be replicated or adapted by others?

  1. A useful management tool that can be used for other government schemes that require tracking and dispensing services.
  2. This concept/philosophy can be used in a wide variety of situations but individual software will have to be developed accordingly
  3. Spatial and graphical presentations co-relating results with geo graphical conditions can be used for other models.
  4. No great computer skills are required to work with the system.
  5. Can be taught to persons who have below secondary level school education

List 5 points to elaborate on the scalability of the programme/project/initiative :

  1. The project is expected to cover all districts of the State.
  2. The efficacy of the system is hoped to be picked up by other states
  3. The initial high cost (cost of computers) is soon offset by the benefits of the system.
  4. Maintenance of this system is ultimately cheaper than maintaining the existing system of paper registers.
  5. The services and the delivery systems are universal.
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One Response to ICDS-GMIS (Geo-Graphical Management & Monitoring Information System for ICDS)

  1. I would like to cast my vote in favour

    Thanks,