Integrated Financial Management System (IFMS)

Vote Now

Registration Name : eINDIA2011/AN/126
Project Category : eGov::Best Government to Government Initiative of the Year
Project Name : Integrated Financial Management System (IFMS)

Details of Applicant :
Name : Chandan Sen
Address : National Informatics Centre, District Unit Collectorate Campus Bundi Rajasthan
City : Bundi
State : Rajasthan
Country : INDIA
Zip Code : 323001

Details of Project/Implementing Agency :
Name of Organisation : National Informatics Centre
Address : National Informatics Centre, District Unit,Collectorate Campus ,Bundi Rajasthan
City : Bundi
State : Rajasthan
Country : INDIA
Zip Code : 323001
Name of the head of Organisation : Smt Indu Gupta
Website : http://ifms.raj.nic.in/

Brief description of the programme/project/Initiative :
IFMS being a web based system for complete Government Financial accounting, its user base includes 65 Administrative departments, 185 Heads of Departments/Budget Controlling Officers, 19500 Drawing and Disbursing Officers (DDOs), 6 lac employees, 2.7 lac civil pensioners, 12 lac social security pensioners, all bank branches (302) associated for government business, Reserve Bank of India, AG Office, 39 Treasuries and 221 Sub-treasuries. This system would be responsible for accounting of about Rs.130000Crore. In this way IFMS will cover complete financial transactions and geographical area of Rajasthan. IFMS would bring transparency and accountability in government financial transactions as all the receipts and expenditure may be monitored through online system and no expenditure beyond available budget would be possible. Further status of any bill presented in the treasury, demand forwarded for budget, pension case will be available online. Close watch on government functionary will increase efficiency in delivery of various services. Electronic data transfer between Finance Department, DTA, Treasuries, associated banks for e-scrolls and AG office; and paperless financial transactions with banks will be economical, user-friendly and efficient.

Why was the project started :
IFMS being a web based system for complete Government Financial accounting, its user base includes 65 Administrative departments, 185 Heads of Departments/Budget Controlling Officers, 19500 Drawing and Disbursing Officers (DDOs), 6 lac employees, 2.7 lac civil pensioners, 12 lac social security pensioners, all bank branches (302) associated for government business, Reserve Bank of India, AG Office, 39 Treasuries and 221 Sub-treasuries. This system would be responsible for accounting of about Rs.130000Crore.

Objective :
This project will attempt to achieve the following: • Improved treasury system and budget control • Eliminate redundancies and integrate data to ensure better financial control and information system • Improve efficiency and reduce cost of operations • Improve strategic and day-to-day decision making • Quick availability of the data/MIS, effective control • Allow better cash flow management and budget control • Ensure adequate controls to minimize fraud and corruption • Provide better interface with RBI, Agency Banks and Accountant General • Debt as well as Grant tracking from various agencies to the State Government • Provide better interface to external stakeholders: Employees, Pensioners, Tax-payers, Contractors and suppliers • Provide citizens better access to information and increase public accountability • Ensure that issues related to data and transaction security are properly addressed
Target group : Finance Department, Other Government Departments, Directorate of Treasuries and Accounts, Directorate of Pension and Pensioners’ Welfare, Treasuries/Sub-treasuries and Drawing and Disbursing Officers with due exchange of data with external entities like AG Office, RBI and Agency Banks.
Geographical reach : All Finance Departments of the Rajasthan State
Date from which the project became operational : 1 July 2010
Is the Project still operational : YES

10 points that make the programme/project innovative?

  1. It is a unique e-governance project of Finance department of the Government of Rajasthan providing feature like • Online budget estimation, preparation, distribution and re-appropriation • Better cash flow, debt and funds management • Decision Support System and Management Information System • Better Plan monitoring • Revenue Trend Analysis
  2. Faster online transmission of data in seamless environment and in cost effective manner is one of forte of the system. Monthly accounts of the state, compiled Treasury wise, and scrolls from banks are now available in electronic form. This can be transmitted easily without voluminous physical hard copies. Interoperability and Scalability are the other prominent features of the project.
  3. Online budget distribution up to Offices (Drawing and Disbursing Officers) is unique in its category. Similarly online data submission for BFCs is also unique for Budget preparation.
  4. Other features for Government Departments through out the state like • Online budget distribution and monitoring, redistribution, additional allocation and re-appropriation • Interface with external users like AG and Banks
  5. For Treasuries – • Online bill processing and payment advice to Banks • Online accounts scroll and reconciliation
  6. With Bank and Other Agencies – • With AG, Banks, DDOs, Pension office • Online accounts submission to AG • Real time and error free reconciled daily receipts and payments position
  7. For State Govt. Employees – • Employee portal with required information • Online Salary Statement, Income Tax Deductions, SIPF and other deductions, LPC and Digitized Service Books
  8. For Pensioners – • Complete Pensioner Portal with all information • Pension tracking of individual pensioners • Pension sanction and disbursement • Online facility for redressal of grievance related to Pension
  9. For Tax – Payers – • 24*7 online tax payment facility through e-Treasury using net banking services

List the 5 achievements of the programme/project?

  1. Budget 2011-12 prepared by Budget Module of IFMS, using data generated through online BFC data submitted by departments to FD • Budget Distribution Module implemented: Online budget allocated from FD to departments and from departments to subordinate offices • Treasuries and Sub-treasuries connected through LAN and VPN Broadband • All Treasuries and Sub-treasuries doing their all core functions on IFMS from May 1, 2011
  2. Budget control on expenditure by online budget allocation • Bank interface become operational, Banks are providing daily transactions (scrolls) pertaining to receipts and payments electronically to Treasuries on real time basis
  3. Online compilation of accounts and reconciliation started • Monthly Accounts of treasuries for the month of May 2011 prepared through IFMS submitted to AG Office • Standardization of DDO codes, PD Accounts codes and Office codes started
  4. Mapping of Administrative Departments, Heads of Departments, Budget Control Officers, BFC Units, Offices, DDOs and Treasuries completed • Standardization and Business Re-engineering process for various functions of Finance Departments and Treasuries in progress
  5. MIS/DSS reports available for use of Administrative Departments, Heads of Departments, Budget Control Officers, BFC Units, DTA, Offices, DDOs and Treasuries • Role based secure access to the system provided to various users

List the 5 key challenges faced while implementing the programme/project/initiative :

  1. Managing the live data from all the Treasuries & Sub.Treasuries throughout the state and ensuring the high availability of the servers.
  2. Development of Uniform software for the large numbers of department was also a major challenge.
  3. People were not technically savvy and had to be trained for the programme
  4. Little awareness about computerized work environment at supervisory & executive level.

List the 5 points how can the programme serve as a model that can be replicated or adapted by others?

  1. All the services are provided with the online application so it can be easily adopted by others.
  2. The Project is so simple and flexible that it can be replicated in any other State without involving the much cost.
  3. It is actually a very useful application with the right information , reaching the right persons in the right format to trigger the right decisions. Has multifaceted positive consequences

List 5 points to elaborate on the scalability of the programme/project/initiative :

  1. Yes the project is self sustainable. It is being operationalised by the personnel of Finance Department throughout the state of Rajasthan. It can be scaled up for implementation at national level across all the states.

eindia-IFMS-17102011

Vote Now
Do you like it? Share it!

Comments Closed

One Response to Integrated Financial Management System (IFMS)

  1. Ashok Pathak says:

    Very systematic presentation and working environment in the IFMS software